Administrative Assistant (1)

Makerere University College of Health Sciences, School of Public Health (MakSPH) received funding from USAID through University of California San Diego (UCSD) for 5 years to support an international network to promote and sustain improved health and agency in low- and middle-income countries: (Agency for All Project). The project is seeking applications for the recruitment of an Administrative Assistant.

Job Title: Administrative Assistant (1)

Reports to: Principal Investigator

Engagement: Full time

Duration: 1 Year, renewable upon satisfactory performance

Duty Station: Kampala

Main role and Responsibilities

The Administrative Assistant is responsible for day-to-day administration of the project activities and facilitating the efficient operation of the project by performing the following clerical and administrative tasks.

Key specific responsibilities

• Planning and coordination of project meetings including preparing agendas and meeting minutes thereof.
• Coordinating and scheduling travel, meetings and appointments for project staff.
• Tracking the project budget including initiating requisitions and working with the finance team

to ensure proper accountability of advanced funds

• Keeping proper records of all information related to the project.
• Ensuring that all project logistics (materials supplies and equipment) are available at the right time

and in the right quantities. Maintaining office supplies and coordinating maintenance of office equipment.

• Responding to and resolving administrative inquiries and questions.
• Perform any other duties that may be assigned by the Team Lead.

Qualifications and desirable Qualities

Suitable applicants must possess a relevant first degree in Business Administration or related disciplines, with at least one year of working experience. He/she should have knowledge and skills in project administration, and Microsoft Office.  Experience with managing USAID grants is an added advantage.

Terms of service: The appointment is for a period of one (1) year.

Submission of applications

All candidates must submit a copy of their curriculum vitae along with an application letter (addressed to the Dean School of Public Health) and official copies of educational transcripts/certificates to the following link to recruitment@musph.ac.ug with the Subject line “Application for the position of Administrative Assistant,” not later than 19th August 2022. Please provide a reliable 24-hour phone contact. Only short-listed candidates will be contacted for interviews.